Online board room is a meeting conducted in real time using online conferencing software. The software allows participants to connect with each other through speakers and a webcam, so that they can see each other’s faces and hear each other’s. It also allows participants to share their screens and work on documents. Some of the most popular online board rooms include Zoom and GoToMeeting.
As opposed to face-toface meetings virtual conferences are more difficult to keep participants active. Participants must fight the temptation to check their emails or text messages, and they may struggle with distractions such as pets and kids. The difficulty in keeping people focused on the discussion is why some board members prefer to meet face-to-face.
Board meetings are crucial and formal occasions during which the Board examines the organization’s performance and determines its future strategy and gives oversight to the management. In some companies where the Board may hold its meetings in their own dedicated boardroom. Other organizations might select a venue that speaks to the importance of the occasion, such as a hotel or conference centre.
Utilizing board portals for virtual meetings can cut down on the cost and complexity of governance processes. It could eliminate the need for physical board books that require a substantial investment in printing, paper, binding costs, as well as shipping. It also reduces the amount of time required to make and distribute materials for boards and reduce the risk of exposing sensitive data via email or personal file sharing systems. A good board portal must offer security features, like solid Q&A features and an audit trail of all user activity. It should be compatible across various devices and operating system such as iOS and Android.