A tool for managing boards allows board members to share and collaborate on documents before, during, or after meetings. Streamlined communication between boards and the ability to review documents and other materials ahead of time means that boards are better prepared for meetings, and they are able to make decisions quickly and efficiently.

In the past, board directors had to rely on paper and digital tools that were not specifically designed to control the flow of information at board meetings. These outdated methods often result in inefficiencies, a lack of clarity around meeting expectations, and disengaged board members. Board management software aids organizations move from paper to digital. It also improves efficiencies in the planning and execution of meetings and improves the efficiency of meetings.

When deciding on the best board portal for your business be sure to consider which features are most valuable to you. For example, if you want to streamline the process of scheduling meetings, you should look for solutions that provide easy, visual calendar tools. If you need to conduct virtual video conferences, you should choose the best solution that comes with high-quality video conferencing and document synchronization.

If you are looking to facilitate discussions during the virtual meeting, make sure the solution has the ability to conduct polls and discussions. The ability to ask questions and receive instant responses from board members is an effective tool to help to facilitate the right conversation during the meeting. Nonprofit boards may also find it useful to be able to draft minutes of their meetings and then approve them afterward.